Asset Management. Also known as “I wonder what happened to that”?

So you have a business and lots of stuff to go with it:

Hand tools
Power tools
Office machines
Desktop computers
Laptop computers
PDA’s
Cell phones and walkie talkies
Portable technology

Think about it for a moment. You have a lot of stuff that collectively represents a substantial investment! You also may have a lot of employees and your employees use your assets, expensive stuff that you paid good money for.

Biz in a Box has an asset management feature that can help you keep track of where your assets are or who within your company has possession of your expensive stuff!

Every one of your fixed assets needs to be cataloged for tax purposes anyway. Today information is power. Time is money. You need to know exactly what you have, and accurately track it for depreciation, taxation, and other important factors. Lost, stolen, or misplaced assets can mean the difference between success and failure. Tracking Assets is not only a way of improving your bottom line its a requirement if your business needs to comply with new government regulations.

Federal, state, and local agencies are now required, under GASB34, to account for all assets valued over one hundred dollars.

Under the Sarbanes-Oxley Act Corporate Officers are now held personally responsible for misrepresentation of company performance. CEO's and CFO's must personally certify financial reports. Timely and accurate reporting of all company finances including accounting for fixed assets is crucial to complying to these new regulations.

The Biz in a Box Solution:

Cradle to grave tracking of your assets. Our Asset Tracker product line will save you time and money. Features include Check in/out, Route Accounting, Maintenance, etc. We give you the ability to tag your assets using barcodes, Magnetic Stripes and RFID, as well a taking digital images, add to the flexibility of this feature rich system. Asset Tracker is easily configured to meet you needs.

The Biz in a Box Asset Tracker provides all you need to get started tracking assets today in one box.

Asset Tracker is divided into three processes:


1.) Identify the scope and parameters of asset tracking such as buildings, locations, and types of assets.

2.) Tag and barcode scan the assets

3.) Generate the reports required to analyze and record assets.
The Asset Tracker Asset Management System operates using field data collection devices called PDA (Personal Digital Assistant) handheld computers. The PDA utilizes the Pocket PC operating system and can include an integrated laser scanner for the purpose of reading and interpreting barcodes. Also, an optional GPS or RFID Receiver Module can be added to the PDA for capturing geographical coordinates of an asset. For those valuable or hard to describe assets, an Integrated Camera within the PDA can be used for color picture taking and storage with the asset’s data. Reports and inquiries are included in the Asset Tracker Management application as part of your Biz in a Box system.

Once Asset Tracker is set up, you can start creating barcode labels for use in identifying locations and assets. Next, physically tag those assets. Use the check in / Check out system to assign a specific asset to an employee, with as much simplicity as checking out a book at the public library. Finish by generating reports that will give you the information you need to account for the assets.

Now is a great time to get your house in order by identifying those assets that your accounting system has posted to your bottom line. More rigid and defined are the tax rules that the valuation and accountability of those assets are causing increased legal liability to both the company and its controlling officers.

Asset Tracker provides a quick and expedient method of collecting and storing information about assets. It answers:

1. What assets do I own? – Asset Tracker will identify those assets to the level of detail you need. Asset Tracker will not only identify the manufacturer and model number of the asset but will get down to the level of serial number and condition of the asset, if needed. If that is not enough, a picture can be taken and attached to that asset record for visual verification and valuation.

2. Where are my assets? – Asset Tracker directs you to that asset at the level you want. Building, floor, department, cubicle, person or any other combination can easily allow you to find and verify that asset. If that is not enough because your assets are located outside of buildings, you can activate the GPS recording and get the geographical coordinates that will identify the exact location of the asset at that moment. Asset Tracker will track any movement of that asset as time passes whether the asset has permanently moved or borrowed with intent of return.

3. What are my assets worth? – Asset Tracker will retain record of value of assets that can be used independently or exported to your accounting system for its reporting purposes.

4. What assets require maintenance? – Asset Tracker will monitor the condition of an asset. If maintenance is needed, a schedule can be attached to the asset and used for directing the necessary activities. Reporting back of material and labor cost will be retained for further analysis.