  One
complete solution to manage your team, your league and your
venue.
Biz in a Box products and services enable communities and
organizations to deliver customer focused services and improve
communications with residents and clients. By unleashing the
power of technology, public and private organizations are
able to improve internal productivity while exceeding the
ever-increasing demands of their customers.
Effective administration will allow you to improve: customer
service, productivity and profitability.
DESKTOP-BASED:
Take advantage of our Desktop based and web enabled solution.
Take advantage today of one of the industry's leading Facility
Management Software packages.
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Biz in a Box’s fully integrated suite of applications
include: |
|
Facility Scheduling • Activity
Registration • Online Registration • Membership
Management • League Scheduling • Point
of Sale and Inventory • Credit Card Processing
• Video Link (TV Monitor Output) • Web-enabled
Reporting |
Purchase all the solutions or add as your facility grows,
Biz in a Box gives you the ability to add additional functionality
in just minutes versus days and weeks!
Biz in a Box Sports Management System is a powerful suite
of integrated desktop applications for the Recreation Industry
that will improve the overall productivity and profitability
of any organization. This exciting new offering streamlines
your most common functions including facility reservations,
activity registrations, membership management, league scheduling,
point of sale, inventory, and all the financial and administrative
reporting necessary to effectively manage your organization.
Tracking pertinent customer information for future target
marketing efforts will yield increases in revenue.
Not only are the applications integrated, but they are
totally scaleable too! If you would like to start out with
facility reservation and activity registration and then
add point of sale and inventory next year - no problem.
Adding new applications has never been easier!
|
Full integration
with on-demand applications |
Features included
in Biz in a Box Sports Management System: |
Benefits of
Biz in a Box Sports Management System |
• Facilities Management
• Registration
Management
• League and Activity Scheduling
• Membership Management
• Point
of Sale
• Instant Replay / Video Replay
• Video Link |
• Multiple applications in one system
•
Facility Scheduling
• Activity Registration
• Membership Management
• League Scheduling
• Youth Association Management
• Point
of Sale
• Inventory
• Video Link
• Billing and Receivables
• Integrated
Credit Card Processing
• Extensive reporting
|
• Integrated facility scheduling.
•
No multiple installations of separate programs.
• No data import from one program to the other.
• No duplicate data entry.
• Single
“customer” database.
• Integrated
financial database.
• Security access by feature.
• Security access by Complex.
• Instant
addition of new applications. |
Main Features for Facility Management
| Facility
Setup |
| Facility Setup
allows each facility to have its own season, business
days, and maintenance options as well as multiple
hourly rates (standard, prime time, etc.) and flat
rates (half-day, full day, etc.). Biz in a Box supports
an unlimited number of facilities and facility types. |
| Customer
Database |
| Customer database
supports customer-specific hourly rates, as well as
taxable versus tax-exempt status. |
| Receivables |
| Receivables options
include preparing or deleting invoice batches, conducting
invoice inquiries, entering payments or credits, and
auto-applying credits. |
| Block
Out Holidays |
| Easily designate
multiple dates for multiple facilities in one easy
step. |
| Reports |
| Including administrative,
scheduling, financial, and mailing labels. |
| Flexible
date/time formats |
| Choose Canadian
or American date format and 12 or 24-hour time format. |
| Taxes
|
| Handles multiple
tax levels and rates - at either the facility or customer
level. |
| Pro-rata
calculation |
| Hourly rates
are calculated automatically even when events cross
rate break times. |
| Multiple
Users |
| Multi-user version
available with customizable user groups, individual
logins, passwords and access levels. |
| Blast
Communications |
| Email schedules
and reports to customers, administrators, coaches,
etc. |
| Book
Recurring Events |
| Hourly, Daily,
Weekly, and Monthly options schedule repetitive dates
and times. |
| Mass
Edit |
| Mass Edit feature
sorts schedule data and enables users to edit or delete
multiple events in one step. |
| Video
Link |
| Video Link option
displays schedules, locker room assignments, etc.
on video monitors located in facilities. |
| Rate
Levels |
| Rate Levels can
be designated for a variety of groups – i.e.
Resident, Non-Resident, Non-Profit, etc. |
| Complexes |
| Separating facilities
into distinct complexes makes scheduling, billing
and reporting easier. |
| Sub-Facilities
|
| Sub-Facilities
feature enables users to book sections of rooms, courts
or fields separately. |
| Scheduled
events |
| • Items
and Packages (i.e. tables, chairs, Birthday Party
packages, etc.) can be added to scheduled events.
• Accommodates Hourly Rates, Flat Rates, Structure
Rates, Level Rates, and Global Rates.
• The scheduling grid displays daily schedules
for multiple facilities on screen at one time.
• The scheduling grid can be printed as another
form of Facility Schedule Report.
• The scheduling grid can be color coded by
event type or customer type.
• Copy Events feature allows users to copy an
entire season’s schedule data from one year
to the next for a single customer or multiple customers.
|
| Inherent
Data Integration |
| The Biz in a
Box database has been combined with the Registration
and Schedule (League Scheduling) database –
eliminating the need for separate program installation,
data entry, or data import. |
Parks, Recreation, School Districts and Private Facilities
The perfect registration solution for parks and recreation
departments, school districts and private facilities Biz
in a Box Sports Management will allow managers to setup
classes, schedule participants for classes and leagues,
assign players to teams, take payments for registrations,
print rosters, confirmations and more.
Main Features
| Activity
Templates |
| Save data entry
time by creating activity templates for activities
offered in multiple seasons or consecutive years.
|
| Resident/Non-Resident
Fees |
| Determine what
fees should be charged for a class based on resident/non
resident status. |
| Other
Charges |
| Easily add in
extra fees for materials, expenses, etc. |
| Mailing
Labels |
| Print mailing
labels according to individual type (i.e. participants,
instructors, etc.) or by activity type (i.e. Arts
‘n Crafts-Summer 2001, Fitness Classes-Fall
2002, etc.). |
| Activity
Catalog |
| Print activity
catalog directly from the registration system |
| Min/Max
Participants |
| Specify the
minimum and/or maximum # of participants for each
activity. |
| Percentage
discounts |
| Offer percentage
discounts (i.e. Residents, Senior, etc.). |
| Fixed
Rate discounts |
| Offer dollar
discounts (i.e. Early registration, Multiple child,
etc.). |
| Assign
Instructors |
| Assign specific
instructors to activities. |
| Track
Revenue |
| Link Classes
and Fees to GL account codes and track revenue by
account. |
| Email
Capability |
| Email any report,
schedule, list, or roster directly from the system. |
| Track
Activity History |
| View an individual’s
list of past activities. |
| Activity
Reports |
| Catalog, Enrollment
Summary, and Activity Roster. |
| Administrative
Reports |
| Name Listing
– Summary, Detail, and Mailing Labels. |
League and Activity Scheduling
Perfect for any sport. Takes the drudgery out of league
and team scheduling. Biz in a Box Sports Management System
is a powerful scheduler that doubles as both a league scheduler
and as an association management package.
Main Features
| Time Slot Calculator |
| Time Slot Calculator
displays the number of facilities and time slots required
to play a given schedule. |
| Multiple Individual Types |
| A single individual
may be designated as a coach, player, parent, manager
and/or an official without having to be re-entered
in the database multiple times. |
| Balancing Statistics – monitors the following statistics: |
| • Balance
Activity Start Times
• Balance Game Start Times
• Balance Games per Team
• Balance Games per Day of the Week
• Balance Gender of Players per Team
• Balance Practice Start Times
• Balance Team vs. Team |
| Player Statistics |
| includes goals,
assists, penalties, points, plus/minus, etc. |
|
League Standings |
| includes wins,
losses, ties, team points, forfeits, total games,
average points/game. |
| Numerous
Editing capabilities include: |
| • Import
or Export Schedule Data
• Number Games
• Split Event Types
• Split Facilities
• Split Time Blocks
• Swap Home/Visitor
• Swap Time Slots
• Transfer Existing Time Slots to Different
League. |
| Complete Reporting, Calendars and Schedules including:
|
| Master Schedule,
League Schedule, Team Schedule, Facility Usage by
Facility, Facility Usage by Team, Facility Schedule,
Team Roster, Team Billing, Team Calendar, Reschedule/Cancellations,
Name Listing, and Mailing Labels. |
| Email |
| Email any report,
schedule, or calendar directly from the system. |
| Practice schedules |
| All available
practice slots can be automatically assigned to teams. |
| Game schedules |
| Game schedules
can be automatically generated in a round robin format
or use all time slots |
| Days/Dates
Not Available |
| Days/Dates Not
Available feature automatically excludes teams during
automatic schedule generation. |
| Import
Data |
| Import Data function
eliminates hours of re-entry of player names. |
| Officials |
| Sports Management
gives you the ability to assign officials to games,
and then print Master Schedule, Activity Schedules,
or Officials Schedules with officials’ names
included. |
| Automatically Assign Players to Teams |
| Assign players
based on gender, school, neighborhood, etc. |
| Mailing Labels |
| Print mailing
labels according to individual type (i.e. players,
parents, coaches, officials, etc.) or by league (i.e.
Over-30 Soccer, Women’s Basketball. Youth Hockey,
etc.) |
| Web Schedules |
| Web Schedules
feature creates individual links for each team, and
displays each team’s schedule on your organization’s
website. |
Membership Management
Biz in a Box Sports Management System allows you to sell/edit
family, group, and individual memberships, take one-time
and recurring payments, and produce various membership and
administrative reports.
Main Features
| Bar Codes |
| Can be printed
on cards and scanned at check-in.
• The system supports bar code lengths from
1-20 digits
• Automatically enters “leading 000’s”
to make data entry easier.
• Accepts alphanumeric barcodes. |
| Unlimited
Membership Types |
| Designated by
your Organization.
• Resident/Non-Resident; Senior/Adult/Youth;
Family/Dual/Individual; Yearly/Quarterly/Monthly
• Punch Cards, Multi-Use Passes, Daily Passes |
| Multiple
Memberships per Individual |
| Individuals
are assigned barcodes and may use one card to enter
multiple facilities (i.e. Pool Pass, Community Center
Membership, Public Skate Punch Card, etc.) |
| Maintain
Membership Individuals |
| Easily add or
remove family members when selling membership packages.
Also add unrelated individuals to memberships (i.e.
exchange students, nannies, etc.). |
| Recurring
Memberships |
| Biz in a Box
Sports Management System supports recurring membership
packages (i.e. automatic credit card debits or withdrawals
from a member’s checking or savings account. |
| Member
Check-in Screen – used upon entrance to a facility. |
| • Displays
Photos - On-screen member photos
• No Check-In Mode – used to check # of
passes remaining on a card
• Displays Package Details – purchase
date, expiration date, # of passes remaining, etc.
• Find Member feature – lookup individuals
by name if he/she forgets membership card
• Display number of punches/passes remaining
• Editable with or without password
• Warning message when one pass is remaining
and when passes have been used up |
| On-screen
photos |
| Photos are displayed
on the Member Check-in screen (upon entrance to a
facility) and can also be accessed/viewed on the Individuals
screen. |
| Resident
vs. Non-Resident |
| All members are
designated as Resident or Non-Resident in the Individuals
database. When selling memberships, the system automatically
assigns the correct fee to appropriate individuals. |
| Multiple
Payment Options |
| Memberships may
be paid in full at the time of purchase, partially
paid, or automatically withdrawn from a member’s
checking or savings account at regular intervals. |
| Multiple
Payment Methods |
| Payment methods
in Biz in a Box are user-defined. Create as many different
payment methods as your organization accepts and assign
them to existing payment types, including: cash, check,
credit card, ACH, Checking/Savings. |
| Membership
Reports include: |
| Member Check-in
summary, Membership Expiration, Package Count, and
Membership List. |
| Financial
Reports include: |
| Sales Analysis,
GL Account Distribution, Departmental Sales, and Credit
Card Expiration report. |
| Administrative
Reports include: |
| Individual Mailing
Labels, Family Mailing Labels, and Name List. |
Point of Sale
Biz in a Box Point of Sale will allow you to run your concession
stand, pro shop, restaurant, pool admissions and front desk
cash operations. Track inventory counts, do sales analysis
and cash management reports with this powerful, easy to
use application.
Main Features
| Register Templates |
| Specify different
screen templates for different registers, i.e. items
sold from front desk may be different from items sold
through concession stand. |
| Scanner Capability |
| With use of
handheld scanner, scan items to enter info by UPC
number. |
| Touch Screen Capability |
| Compatible with
either a standard mouse, keyboard and monitor setup
or with a touch screen monitor. |
| Colorful Cash Register Screen |
| Different colored
buttons for line items, transactions, lookups, etc.
add to ease of use. Also has the ability to customize
color and style of product buttons. |
| GL Account Codes |
| Assign all Items
to General Ledger Account Codes to enable Account
Distribution reporting. Ability to assign different
GL Accounts for Sales, Discounts, Inventory, COGS,
and AP. |
| Shift Reconciliation |
| Automatic reconciliation
of cash drawers at the end of shifts identifies any
shortages or overages. |
| Suspend Transactions |
| Ability to suspend
and save transactions when customers step out of line. |
| Lookup Transactions |
| Ability to locate
suspended transactions in order to finish sales, or
locate previously completed transactions in order
to process refunds. |
| Customizable “quick picks” |
| Set up buttons
for easy selection of your most frequently sold Items. |
| Password
Control |
| Set up cashiers
with customizable access to features along with individual
passwords. |
| Customizable Receipt Layouts |
| Customized receipts
can be created with up to eight lines of text in both
the header and the footer. |
| Shift Management |
| Ability to view
Total Receipts, view Total Pay outs, and enter Drawer
Totals for each shift. Users may view previously reconciled
shifts, enter shift notes, and edit current shift
totals. |
| Module Integration |
| Sell a Registration,
Membership or Facility booking through the POS Screen. |
| Over
15 different reports. Including: |
| Shift Closeout |
Shift Summary |
• By Shift Date Range or Single Shift
• By specific register or for all registers
• Reconciled shifts, Closed shifts or
all shifts |
• By Shift Date Range or Single Shift
• By specific register or for all registers
• Reconciled shifts, Closed shifts or
all shifts |
| Shift Payment Detail |
Departmental Sales |
• By Shift Date Range or Single Shift
• By specific register or for all registers
• Reconciled shifts, Closed shifts or
all shifts |
• By Shift Date Range or Single Shift
• Detail
• Summary |
| Sales Analysis |
|
• By Shift Date Range or Single Shift
• By Department
• By Category
• By Subcategory
• By Item |
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Instant Replay / Video Replay
Biz in a Box Sports Management System has an optional multi-camera
video recording system with instant replay capabilities.
• Up to 12 cameras can be deployed to professionally
record your event
• Instant replay of scores or attempted scores
• replay attached to goal displayed online for download
• real time, 30 frames per second, up to 120 frames
per second for slow motion capture
Video Link
With the Sports Management Video Link, you can display
all the day’s activities throughout your facility
on LCD monitors.
• Activity schedules
• Game schedules
• Locker room assignments
• Location assignments
• User definable fields
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